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IASLC 2022 World Conference on Lung Cancer Secretariat: International Conference Services GmbH
Gonzagagasse 17, 1010 Vienna, Austria
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: wclc2022-registration@icsevents.com
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COVID-19

The health and safety of all those who attend WCLC 2022 is paramount. Our commitment is to provide a safe and comfortable environment for all and to ease any hesitations you may have on registering and attending the in-person meeting in August, 2022 in Vienna, Austria. 

The following measures will be in place and enforced onsite to achieve this commitment (applicable to all staff, delegates, exhibitors, sponsors, and guests):   

Vaccination 

All in-person attendees at WCLC 2022 must be fully vaccinated against COVID-19 by the time of the Meeting. All registered attendees will be asked to upload proof of full vaccination prior to their arrival in Vienna, AND will be asked to present proof of full vaccination and photo ID with matching name prior to entry into the Conference Venue. Access will be denied if proper proof of full vaccination is not provided.

Accepted Forms of Proof: (Note: Proof of vaccination must match the Attendee's name)

Copy of an official certificate from your Country/State/Province
Photo of the official certificate
Digital PDF or document of the official certificate on a mobile device
Accepted Vaccines: (As per CDC)

More details about the Vaccination requirements will be published shortly, in accordance wth local public health guidelines and the IASLC requirements.

If you cannot or choose not to comply with the IASLC health and safety protocols, or if you are unable to come to Vienna, please join us virtually for live-streamed sessions, Q&A, and other interactive features.

If you will not be fully vaccinated by the time of the Conference and are registered for the in-person meeting, you may change your registration to virtual-only by sending an email request to WCLC2022-registration@icsevents.com.

Mask Requirement

As per the current guidelines and public health situation, masks will be required to be worn at all times in all WCLC 2022 session rooms and at networking events. 

The only times masks may be removed are when you are eating, drinking, or taking medication.  

By registering to attend, you agree that: 

You will not attend if you have any COVID-19 symptoms
If during your attendance, you develop any COVID-19 symptoms, you will immediately:

Self-isolate;
Comply with all local/national government restrictions; and
Inform the WCLC 2022 Conference Secretariat by email (WCLC2022-Registration@icsevents.com).

These terms and conditions are subject to change prior to the Conference.

IASLC and their suppliers will in their best effort, provide a safe environment to meet. It is expected that all participants will follow the measures to help reduce the risk. By registering for WCLC 2022 and choosing to attend WCLC 2022 in person, you agree that there is a risk of contracting COVID-19 even with all the safety measures in place. You are attending at your own risk and the WCLC 2022 Conference Secretariat and its contractors cannot be held responsible if you contract COVID-19 either before, during, or after returning from the Conference.

Waiver

I acknowledge that participation in WCLC 2022 events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per WCLC 2022 transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer.

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release WCLC 2022 and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by WCLC 2022.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask when requested and/or required, minimize face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any WCLC 2022 event if I feel ill or had recent exposure to a COVID-19 case.

This waiver and release are binding on me and my heirs and successors.

I agree to all Terms and Conditions outlined above.

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Media Registration

In-Person Media Registration includes:

Access to all Scientific Sessions (EXCEPT Interactive Breakfast Sessions)
Access to Exhibit Hall
Conference Handouts including Onsite Program
Welcome Reception
Networking Breaks and Activities
Virtual Meeting Access Including Recordings of all Sessions and Presentations
Please note that abstracts will be provided in electronic format
Certificate of Attendance (non-physicians)

Please note, all registration rates are exclusive of 10% VAT.

Please select a registration type*

Journalists including Photographers FULL

Freelance Journalists including Photographers FULL

Media Credentials

All media representatives must be credentialed by IASLC before being officially registered.

Journalists, including photographers, must work exclusively for the outlet for which they are credentialed (exceptions for freelance journalists are detailed below). Journalists who use their media privileges to work for non-credentialed organizations will have their privileges revoked. Journalists are required to complete the media online pre-registration form and submit the following:

A letter of assignment on the letterhead of the news organization being represented.
A photocopy of official press credentials, such a press card issued by a recognized journalists’ association or a government-sanctioned press organization (IASLC does not recognize press cards issued by web-based organizations such as IFNM) and/or a business card issued by a recognized news organization.

Freelance journalists, including photographers, may work for multiple publications, as long as they confirm in advance that those publications are eligible for media registration. Freelance journalists must submit the following:

A letter of assignment on the letterhead of the news organization being represented.
A recent copy of the publication (a mailed copy, link to the publication’s website or a photocopy of a cover/issue published within the past 6 months).

Please upload your credential documents below*

Document - 1 of 2

Document - 2 of 2

Press & Media Terms and Conditions

Press and Media Terms and Conditions can be found here.

I have read and I agree with the IASLC WCLC Media Terms & Conditions

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Networking Events

Welcome Reception

Date: Aug 06, 2022 Time: 1930 - 2100

The Welcome Reception is included with your registration fee. However, you are requested to please confirm your attendance below. Additional tickets for your guest/s may also be purchased.

Please note, all additional ticket rates are exclusive of 10% VAT.

Check here if you will be attending the Welcome Reception FULL

Welcome Reception Additional Ticket(s) FULL

EUR 40.00

International Lung Cancer Foundation (ILCF) – Benefit Supporting Early Career Researchers

Date: Aug 07, 2022 Time: 1930 - 2230

Seats are limited and tickets are sold on first come first served basis.

A unique networking event offering the exclusive opportunity to meet and interact with doctors, scientists and survivors in support of ongoing research dedicated to finding a cure for lung cancer!

Please note, all ticket rates are exclusive of 10% VAT.

ILCF Benefit Supporting Early Career Researchers Delegate Ticket(s) FULL

EUR 100.00

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The International Lung Cancer Foundation (ILCF) provides grants to researchers all over the world in order to advance the discovery of new ways to conquer lung cancer and other thoracic malignancies.

YOU CAN HELP!

Every dollar you give to the ILCF funds vital lung cancer research. When you donate, you support the next generation of early-career researchers and you give the gift of hope to the thousands of people affected by lung cancer worldwide. Hope for new treatments. Hope for improved opportunities. Hope for a better tomorrow.

Please select your ILCF donation amount below:

EUR 250 FULL

EUR 250.00

EUR 100 FULL

EUR 100.00

EUR 50 FULL

EUR 50.00

EUR 25** FULL

EUR 25.00

EUR 10 FULL

EUR 10.00

No Donation

NEW FOR WCLC 2022 – STEP IT UP FOR RESEARCH

In conjunction with WCLC 2022, ILCF is hosting a “virtual walk-a-thon” fundraiser. If you donate EUR 25 or more, you will receive the invitation to join us as we Step it Up for Research at WCLC 2022. More information will be available at a later date.

Donations to the ILCF Foundation are non-refundable and are tax-deductible in the US. Donors consent to having their names and donation amounts featured in ILCF materials, including, but not limited to, donor walls, broadcast "thank you" messages, and annual report donor listing.

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Document Preference

Please consider the environment before answering the question below.

Program Book
An onsite program will be available for download from the Conference Website and will also be available on the Onsite Mobile Application.

Select if you require a Printed Copy of the Program Book

Attendee Profile

How did you hear about the conference?

If other, please specify

Dietary Requirements & Special Requests

Please note we cannot guarantee fulfillment of requests but we will do our best to accommodate them.

Typically, Halal or Kosher are provided a vegetarian option.

Dairy Allergy

Diabetic

Celiac

Gluten Allergy

Halal

Kosher

Lactose Intolerant

Nut Allergy

Seafood Allergy

Vegan

Vegetarian

Other

If other, please specify.

Special Needs or Requests

(e.g. wheelchair access)

Letter of Invitation to support a visa application

I will require a Letter of Invitation

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Accommodation

Booking Deadline: Monday, June 27, 2022 and is subject to availability. (Rooms may be sold out prior to this date)

**All deadline dates are set to 23:59 CET (Central European Time)**

Please do not call the hotel directly to make reservations, changes or cancellations. If you have any queries, please email wclc2022-housing@icsevents.com

All hotel reservations must be submitted through the Online Housing System in order to secure special hotel rates. A credit card is mandatory for every reservation and must have an expiration date on or after September 2022. Your credit card will not be charged until approximately 30 days prior to arrival. At approximately 30 days prior to arrival, the Hotel will charge the non-refundable, full stay to the credit card on file. If you wish to change the credit card provided, you may do so no later than Monday, June 27, 2022. If the credit card is invalid, your reservation may be cancelled.

All hotel rates are quoted in Euro (EUR) and include tax; however, the tax rate is subject to change. Rates include breakfast and Wi-Fi.

Important 3rd Party Billing: If accommodation has been booked with a credit card that is not in the guest's name, the card holder will be required to complete a Payment Authorization Form. Please email wclc2022-housing@icsevents.com and the form will be emailed to you. The completed form and supporting documents must be sent directly to the Hotel within 48 hours of receiving the form or the reservation may be cancelled.

STANDARD CHECK-IN & CHECK-OUT TIMES
Check-in: 15:00
Check-out: 12:00 (noon)

CANCELLATIONS & REDUCTIONS IN ROOM NIGHTS/SHORTENING LENGTH OF STAY FOR INDIVIDUAL BOOKINGS
Cancellations and reductions in room nights must be made no later than Monday, June 27, 2022 in order to avoid a penalty charge equal to the full stay. Cancellations or reductions after Monday, June 27, 2022 will result in all room nights being charged to the credit card on file. No refunds will be issued for No Shows.

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Letter of Invitation

An official Letter of Invitation to obtain a visa and authorization to attend WCLC 2022 will be issued ONLY after a completed registration form and full payment have been received. Please complete all fields and your Letter of Invitation will be sent via email.

If you do not complete the information below, your Letter of Invitation will be incomplete.

Legal name as on Passport

Should your Embassy require a passport number on your Letter of Invitation, please enter it below.
Note, this is not a mandatory field.

Passport Number

Date of Birth

Complete Address

Telephone Number

Planned Arrival Date to Country

Planned Departure Date from Country

Hotel Name or Address where you will stay

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Consent to Use of Personal Information *

IASLC follows the European Union’s General Data Protection Regulation (GDPR) for the collection, use, disclosure, and transfer of data. The personal data you are asked to provide on this registration form is being collected by International Conference Services Ltd. on behalf of the International Association for the Study of Lung Cancer to process your Conference registration and take payment, send you information about the WCLC 2022, provide you with the login details to the virtual platform and to provide customer service before, during and after the Conference. Nominative data, for example, name and email, is never shared without your consent unless it is necessary for providing services to you. For example, your data may be made available to contractors including but not limited to the virtual platform provider and the Ecommerce payment gateway. The International Association for the Study of Lung Cancer will have access to your data to update their records. Non-nominative tracking data may be shared with sponsors and exhibitors for statistical purposes and may include profession, organization, department, city, country, etc. On some sections of the virtual platform, your nominative data (e.g. your name) may be shown to others and you agree to such by using certain features.

I agree to share my data including name and email address with including but not limited to the registration software provider and the Ecommerce payment gateway. (Mandatory)

Additionally, IASLC would like to support sponsors and exhibitors by providing nominative data including your full name and email address if you agree below. You can unsubscribe at any time.

I agree to share my data including name and email address with each exhibitor whose booth I visit during the Conference so that they may send me marketing communications and further information.

I agree to share my data including name and email address with each sponsor whose symposium I visit during the Conference so that they may send me marketing communications and further information.

I agree to share my data including name and email address with the sponsors of this Conference so that they may send me marketing communications and further information..

Consent to Use of Photographic Images *

Registration and attendance at, or participation in IASLC WCLC 2022 constitutes an agreement by the registrant to IASLC’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes.

I understand (Mandatory)

Lead Retrieval Services *

By allowing an exhibitor or a commercial /industry symposium sponsor to scan your badge at a booth or an industry symposium session, you will be consenting to share your contact information with that exhibitor/ commercial sponsor (name, job title, organization, city, country & email). Should you not wish to share your personal information with an exhibitor or commercial sponsor there is no obligation to allow your badge to be scanned by these parties.

Please note badge scanning and RFID scanning for scientific session access by the Conference Organizer is required for CME purposes and statistical reports and your information will remain confidential.

Lead Retrieval Services - I understand (Mandatory)

Attendee Mobile App Visibility *
WCLC 2022 will offer a complimentary mobile phone app for delegates to interact and access information during the Conference. You can consent to have your personal details shared with other attendees to enhance your networking opportunities.

You can change your visibility at any time directly within the Attendee App. If you choose to withdraw your consent, you are still able to use the attendee app however your details will not be shown in the attendee search, and you will not be able to access all features available in the App.

I would like to Opt In - share my contact details

I would like to Opt Out - do NOT share my contact details

option required

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Summary

The total registration amount is listed below.

Terms and Conditions

I agree to the Terms and Conditions outlined above (Mandatory)

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Payment

Receipt issued by International Conference Services GmbH
on behalf of WCLC 2022

Credit Card charges will appear as "EUR http://www.icsevents.com" on your credit card statement and will be converted to your currency.

Please be informed that we are unable to accept wire transfers or cheques from Belarus, Cuba, Iran, North Korea, Sudan (North), the Syrian Arab Republic, the Russian Federation, Ukraine or Zimbabwe due to restrictions produced by sanctions. We apologize for the inconvenience. Please contact us at WCLC2022-Registration@icsevents.com to inquire about alternative payment methods.

Registration cancellations received via email at the WCLC 2022 Conference Secretariat's address on or before July 22, 2022 (23:59 PST) will be accepted and all fees refunded, less a EUR 100.00 administrative fee, as per Committee policy. Cancellations received after July 22, 2022 (23:59 PST) will not be refunded. However, transfer of your registration to another person is permitted by re-accessing the original delegate’s registration information via the confirmation letter and replacing it with the new delegate’s information.

No refunds will be made for non-attendance at the Conference. In the unlikely event that the Conference is cancelled, travel and accommodation costs will not be refunded.

Donations to the ILCF are non-refundable and are tax-deductible in the US. Donors consent to having their names and donation amounts featured in ILCF materials, including, but not limited to, donor walls, broadcast "thank you" messages, and annual report donor listing.

Upon completing your registration, the Registration Confirmation email will be sent to you. If not received, please check your spam folder. Please note that some organizations/universities may have a firewall that prevents our communication from reaching you. Should this be the case, please email WCLC2022-Registration@icsevents.com and provide a personal secondary email address.

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