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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Contact Details
Please type in upper and lower case letters. (ex: John Smith)
All fields marked with an asterisk * are required.

Please enter contact details and address to appear on invoices & receipts

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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COVID-19

LALCA 2023 will be hosted as an in-person meeting in Montevideo, Uruguay at the Radisson Hotel Montevideo Victoria Plaza Hotel. The health and safety of all our stakeholders are of the utmost importance. Although we are excited to welcome you to IASLC 2023, all necessary precautions will be taken to ensure a safe environment throughout the Conference. The following measures will be put in place to achieve this commitment (applicable to all staff, delegates, exhibitors, sponsors, and guests):

Vaccination

Vaccination Policy
IASLC recommends that all in-person attendees are fully vaccinated against COVID-19 by the time of the Conference. Fully vaccinated refers to completing the approved first 2 vaccines, as per the guidelines of their country of residence. 

Mask Requirement

Masks and Face Coverings
Masks will be encouraged to be worn at Radisson Hotel Montevideo Victoria Plaza.

By registering to attend, you agree that:
• You will not attend if you have any COVID-19 symptoms
• If during your attendance you develop any COVID-19 symptoms, you will immediately:
• Self-isolate;
• Comply with all local/national government restrictions; and
• Inform the IASLC Conference Secretariat by email lalca2023-registration@icsevents.com

IASLC and their suppliers will in their best effort, provide a safe environment to meet. It is expected that all participants will follow the measures to help reduce the risk.

Please note: There will be no on-site testing facility available at Radisson Hotel Montevideo Victoria Plaza hotel.

Waiver

I acknowledge that participation in LALCA 2023 events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per LALCA 2023 transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer.

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release LALCA 2023 and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by LALCA 2023.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask when requested and/or required, minimize face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any LALCA 2023 event if I feel ill or had recent exposure to a COVID-19 case.

This waiver and release are binding on me and my heirs and successors.

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Media Registration
Full Registration includes:
  • Access to all Scientific Sessions
  • Conference Materials including Onsite Program
  • Poster Viewing 
  • Industry Symposia 
  • Exhibit Hall
  • Welcome Reception
  • Networking Breaks
Media Credentials
All media representatives must be credentialed by IASLC before being officially registered.

Journalists, including photographers, must work exclusively for the outlet for which they are credentialed (exceptions for freelance journalists are detailed below). Journalists who use their media privileges to work for non-credentialed organizations will have their privileges revoked. Journalists are required to complete the media online pre-registration form and submit the following: 

  1. A letter of assignment on the letterhead of the news organization being represented.
  2. A photocopy of official press credentials, such a press card issued by a recognized journalists’ association or a government-sanctioned press organization (IASLC does not recognize press cards issued by web-based organizations such as IFNM) and/or a business card issued by a recognized news organization.

Freelance journalists, including photographers, may work for multiple publications, as long as they confirm in advance that those publications are eligible for media registration. Freelance journalists must submit the following:

  1. A letter of assignment on the letterhead of the news organization being represented.
  2. A recent copy of the publication (a mailed copy, link to the publication’s website or a photocopy of a cover/issue published within the past 6 months).

Please upload your credential documents below*
Press & Media Terms and Conditions
Press and Media Terms and Conditions can be found here.
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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Networking Events
Welcome Reception*
Date: Jan 25, 2023 Time: 1930 - 2030

The Welcome Reception is included with your registration fee. However, you are requested to please confirm your attendance below. Additional tickets for your guest/s may also be purchased.

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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The IASLC Foundation, LLC provides grants to researchers all over the world in order to advance the discovery of new ways to conquer lung cancer and other thoracic malignancies.

YOU CAN HELP!

Every dollar you give to the IASLC Foundation, LLC funds vital lung cancer research. When you donate, you support the next generation of early-career researchers and you give the gift of hope to the thousands of people affected by lung cancer worldwide. Hope for new treatments. Hope for improved opportunities. Hope for a better tomorrow.

Please select your donation amount below:
USD 250.00
USD 100.00
USD 50.00
USD 20.00
USD 10.00



Donations to the IASLC Foundation, LLC are non-refundable and are tax-deductible in the US. Donors consent to having their names and donation amounts featured in ILCF materials, including, but not limited to, donor walls, broadcast "thank you" messages, and annual report donor listing.

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Document Preferences
Please consider the environment before answering the questions below.

Program Book
An onsite program will be available for download from the Conference Website.

Attendee Profile
How did you hear about the Conference?
Dietary Requirements & Special Requests
Please note we cannot guarantee fulfillment of requests but we will do our best to accommodate them.

Typically, Halal or Kosher are provided a vegetarian option.

(e.g. wheelchair access)
Letter of Invitation to support a visa application
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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Accommodations


Booking Deadline:
Friday, December 23, 2022 and is subject to availability. (Rooms may be sold out prior to this date)

**All deadline dates are set to 23:59  (Pacific Standard Time)**

Please do not call the hotel directly to make reservations, changes or cancellations. If you have any queries, please email lalca2023-registration@icsevents.com

All hotel reservations must be submitted through the Online Housing System in order to secure special hotel rates. A credit card is mandatory for every reservation and must have an expiration date on or after February 1, 2023. Your credit card will not be charged until approximately 30 days prior to arrival. At approximately 30 days prior to arrival, the Hotel will charge the non-refundable, full stay to the credit card on file. If you wish to change the credit card provided, you may do so no later than Friday, December 23, 2022. If the credit card is invalid, your reservation may be cancelled. 

All hotel rates are quoted in US Dollars (USD) and are tax exempt. Rates include breakfast and Wi-Fi.

Important 3rd Party Billing:
If accommodation has been booked with a credit card that is not in the guest's name, the card holder will be required to complete a Payment 3rd Party Authorization Form. Please email lalca2023-registration@icsevents.com so that we can update your billing notes.

STANDARD CHECK-IN & CHECK-OUT TIMES
Check-in: 15:00
Check-out: 12:00 (noon)

CANCELLATIONS & REDUCTIONS IN ROOM NIGHTS/SHORTENING LENGTH OF STAY FOR INDIVIDUAL BOOKINGS
Cancellations and reductions in room nights must be made no later than Friday, December 23, 2022 in order to avoid a penalty charge equal to the full stay. Cancellations or reductions after Friday, December 23, 2022 will result in all room nights being charged to the credit card on file. No refunds will be issued for No Shows.

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Letter of Invitation
An official Letter of Invitation to obtain a visa and authorization to attend LALCA 2023 will be issued ONLY after a completed registration form and full payment have been received. Please complete all fields and your Letter of Invitation will be sent via email.

If you do not complete the information below, your Letter of Invitation will be incomplete.

Should your Embassy require a passport number on your Letter of Invitation, please enter it below.
Note, this is not a mandatory field.
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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Consent to use of Personal Information *

IASLC follows the European Union’s General Data Protection Regulation (GDPR) for the collection, use, disclosure, and transfer of data. The personal data you are asked to provide on this registration form is being collected by International Conference Services Ltd. on behalf of the International Association for the Study of Lung Cancer to process your Conference registration and take payment, send you information about the LALCA 2023, provide you with the login details to the virtual platform and to provide customer service before, during and after the Conference. Nominative data, for example name and email, is never shared without your consent unless it is necessary for providing services to you. For example, your data may be made available to contractors including but not limited to the virtual platform provider and the Ecommerce payment gateway. The International Association for the Study of Lung Cancer will have access to your data to update their records. Non-nominative tracking data may be shared with sponsors and exhibitors for statistical purposes and may include profession, organization, department, city, country, etc. On some sections of the virtual platform your nominative data (e.g. your name) may be shown to others and you agree to such by using certain features.

Additionally, IASLC would like to support sponsors and exhibitors by providing nominative data including your full name and email address.

Consent to use of Photographic Images*

Registration and attendance at, or participation in IASLC LALCA 2023 constitutes an agreement by the registrant to IASLC’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Lead Retrieval Services *

By allowing an exhibitor or a commercial /industry symposium sponsor to scan your badge at a booth or an industry symposium session, you will be consenting to share your contact information with that exhibitor/ commercial sponsor (name, job title, organization, city, country & email). Should you not wish to share your personal information with an exhibitor or commercial sponsor there is no obligation to allow your badge to be scanned by these parties. 

Attendee Mobile App Visibility *

LALCA 2023 may offer a complimentary mobile phone app for delegates to interact and access information during the Conference. You can consent to have your personal details shared with other attendees to enhance your networking opportunities.
You can change your visibility at any time directly within the Attendee App. If you choose to withdraw your consent, you are still able to use the attendee app however your details will not be shown in the attendee search, and you will not be able to access all features available in the App.

option required
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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Summary

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The total registration amount is listed below.

 

Terms and Conditions
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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Payment

You are almost DONE - scroll down to Submit your registration

Receipt issued by International Conference Services Ltd. 
on behalf of  International Association for the Study of Lung Cancer, 999 17th Street, Suite 200, 80202 Denver, CO, USA

Credit Card charges will appear as "USD http://www.icsevents.com" on your credit card statement and will be converted to your currency.

Please be informed that we are unable to accept wire transfers or cheques from Belarus, Cuba, Iran, North Korea, Sudan (North), the Syrian Arab Republic, the Russian Federation, Ukraine or Zimbabwe due to restrictions produced by sanctions. We apologize for the inconvenience. Please contact us at lalca2023-registration@icsevents.comto inquire about alternative payment methods.

Cheque Payment 
Payable in USD Funds to: International Conference Services Ltd./LALCA2023
Mail to: International Conference Services Ltd. 
710 - 1201 West Pender Street • Vancouver, BC • CANADA • V6E 2V2 
Reference: LALCA 2023 and Delegate's Name 

**All transfers must include the correspondent bank details to ensure funds are received in full due to currency exchanges. Banks will also charge a fee to make a wire transfer. Transfers with currency exchange variances and/or unpaid bank fees will result in a balance outstanding and full payment is due prior to obtaining your badge for entry to the conference.**

Beneficiary Client: International Conference Services Ltd.
Beneficiary Address: 710 - 1201 West Pender Street • Vancouver, BC • CANADA • V6E 2V2 
Reference: LALCA 2023 and Delegate's Name
 
Beneficiary Bank: HSBC Bank Canada 
SWIFT Code: HKBCCATT
Bank Branch: 885 West Georgia Street • Vancouver, BC • CANADA • V6C 3G1 • (Transit # 10270 - Institution # 016)
Beneficiary Account #: 247475-913

Correspondent Bank: CitiBank
SWIFT Correspondent Bank: CITIUS33

Registration cancellations received in writing at the LALCA2023 Secretariat's address on or before December 19, 2023 will be accepted and all fees refunded, less a USD 150 administrative fee (as per Committee policy). Cancellations received after December 19, 2023 will not be refunded; however, transfer of your registration to another person is acceptable. This can be done by re-accessing your registration.

No refunds will be made for non-attendance at the Conference. In the unlikely event that the Conference is cancelled, travel and accommodation costs will not be refunded.

Donations to the ILCF are non-refundable and are tax-deductible in the US. Donors consent to having their names and donation amounts featured in ILCF materials, including, but not limited to, donor walls, broadcast "thank you" messages, and annual report donor listing.

Upon completing your registration, the Registration Confirmation email will be sent to you. If not received, please check your spam folder. Please note that some organizations/universities may have a firewall that prevents our communication from reaching you. Should this be the case, please email lalca2023-registration@icsevents.comand provide a personal secondary email address.

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LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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Thank you for completing your LALCA 2023 registration

For delegates of LALCA 2023, a room block has been secured at the Conference venue, the Radisson Montevideo Victoria Plaza, Plaza Independencia 759.

The Conference Secretariat (International Conference Services) is the official housing bureau and will offer assistance with the coordination of housing requirements for LALCA 2023. Special room rates have been negotiated and will be available to Conference delegates only.

The success of LALCA 2023 depends on delegates, sponsors and exhibitors using the official Conference hotel by booking through the official housing bureau. LALCA 2023 cannot meet contracted room obligations if registrants reserve rooms outside the official hotels or book hotels through channels other than the official housing bureau. Rooms that are not filled through the official housing bureau create an expense for the Conference in the form of financial penalties (attrition fees) and place the financial success of the Conference at risk.

If you have any questions, please contact the Conference Secretariat at lalca2023-registration@icsevents.com.


LALCA 2023 Secretariat: International Conference Services Ltd./ GmbH,
Suite 710 - 1201 West Pender Street, Vancouver, BC, Canada V6E 2V2
Ph: +1 (604) 681 2153 | Mon-Fri 8:00 - 17:00 PST
Email: lalca2023-registration@icsevents.com
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